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Kids' birthday party planner

A kids' birthday party planner that counts kids and grown-ups, keeps allergies by table, plans games and goodie bags and keeps a gift list for the thank-you notes.

Open the Kids' Birthday demo Get the app for $6.99
  • Kids and grown-ups in one head count
  • Allergies shown by table
  • Goodie bags and games on the checklist
Event Planner App with the Kids' Birthday sample: floor plan, guest list by family and seating checks
The Kids' Birthday sample in the Event Planner App. The demo opens on it, with nothing to install.

A kids' birthday budget split to start from

For a $900 budget and about 30 guests. It's the default split in the app; change any % to fit your family.

Entertainment and the party place are the big costs for a kids' party. Count kids and grown-ups: most parents stay.

  • Venue / Party place25%$225
  • Food & Drinks20%$180
  • Cake & Treats8%$72
  • Entertainment & Activities20%$180
  • Decorations & Balloons10%$90
  • Favors & Goodie bags7%$63
  • Invitations2%$18
  • Photography3%$27
  • Supplies (plates, cups)3%$27
  • Other & Buffer2%$18

Kids' Birthday checklist by deadline

In the app, each task gets a date counted back from your party.

  • 6–8 weeks

    • Set the budget
    • Pick the date and theme with your child
    • Book the venue or party place
    • Make the guest list (classmates and friends)

  • 4 weeks

    • Send invitations
    • Book entertainment (bounce house, magician…)
    • Order the cake

  • 2 weeks

    • Buy decorations and balloons
    • Buy favors and goodie bags
    • Plan games and activities
    • Track RSVPs and allergies

  • 1 week

    • Final head count (kids and grown-ups)
    • Buy food, drinks and supplies
    • Plan the schedule: games, food, cake, presents

  • 1 day

    • Charge the camera
    • Fill the goodie bags
    • Set up the decorations

  • After the party

    • Log the gifts
    • Help your child write thank-you notes

Kids' Birthday planning tips

What makes the biggest difference, from parents and hosts who've done it.

  • Count the grown-ups.Most parents stay, especially for kids under 7. Plan food and seats for them.
  • Ask about allergies on the invite.Add them to each guest; the floor plan shows them by table.
  • Plan a simple schedule.Games, food, cake, presents. Keep the party to two hours.
  • Fill goodie bags the day before.It's on the checklist, along with charging the camera.

Everything in one app

Budget by category, vendors with deposits and due dates, guests and families, a floor plan with drag-and-drop seating and Auto-seat, a gift list and a countdown checklist. Light or dark, offline, no subscription.

Try the free demoGet the app for $6.99

Kids' Birthday planner questions

How many kids should I invite?

A common rule is the child's age plus one, or the whole class to keep things simple.

How much does a kids' birthday party cost?

Many families spend $300 to $900. The party place and entertainment are the big costs.

Can I keep track of presents?

Yes. Log each present and help your child write the thank-you notes later.

Is there a subscription?

No. You pay once and keep the app. It's one file that opens in your browser on a computer, with no account.

Does it work on my phone?

It's made for computers right now.

Planning another party?

The same app has a template for each of these.