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Quinceañera planner: budget, checklist and seating chart

A quinceañera planner for the whole family: split the budget for the salón, the dress and the court, follow a 12-month checklist from the misa to the vals, seat every family around the court table and keep a list of gifts from padrinos.

Open the Quinceañera demo Get the app for $6.99
  • Damas & chambelanes on a court table
  • Vals rehearsals on the checklist
  • Gifts from padrinos, thank-you notes
Event Planner App with the Quinceañera sample: floor plan, guest list by family and seating checks
The Quinceañera sample in the Event Planner App. The demo opens on it, with nothing to install.

A quinceañera budget split to start from

For a $20,000 budget and about 120 guests. It's the default split in the app; change any % to fit your family.

Venue and food are usually about half of a quinceañera budget. Padrinos often cover items like the cake, the last doll or the court outfits: log those as payments "Gift from family".

  • Venue (salón)20%$4,000
  • Catering & Drinks25%$5,000
  • Dress & Accessories10%$2,000
  • Court (damas & chambelanes)4%$800
  • Photography & Video10%$2,000
  • DJ, Music & Mariachi7%$1,400
  • Decorations & Flowers8%$1,600
  • Cake & Desserts3%$600
  • Hair & Makeup2%$400
  • Choreography (vals)3%$600
  • Mass / Church1%$200
  • Invitations1%$200
  • Favors (recuerdos)2%$400
  • Transportation2%$400
  • Other & Buffer2%$400

Quinceañera checklist by deadline

In the app, each task gets a date counted back from your party.

  • 12+ months

    • Set the budget with the family
    • Pick the date and theme colors
    • Book the salón (venue)
    • Choose padrinos and madrinas
    • Start the guest list

  • 9–12 months

    • Book the church for the misa
    • Book photographer & videographer
    • Book the DJ, band or mariachi
    • Choose the court: damas and chambelanes

  • 6–9 months

    • Shop for the quinceañera dress
    • Book the caterer
    • Hire a choreographer for the vals
    • Order the court outfits
    • Book hair & makeup

  • 4–6 months

    • Order invitations
    • Order the cake
    • Book the limo or party bus
    • Pick the vals and surprise-dance songs
    • Start dance rehearsals

  • 2–3 months

    • Mail invitations
    • Dress fittings
    • Buy the tiara, last doll and heels
    • Order recuerdos and toast glasses

  • 1 month

    • Final head count to the caterer
    • Seating chart (court table first)
    • Confirm every vendor and the church
    • Full rehearsal of the vals

  • 1–2 weeks

    • Pay final balances
    • Final dress fitting
    • Prepare vendor tips
    • Pack an emergency kit

  • After the party

    • Send thank-you notes
    • Preserve the dress
    • Share photos with family and padrinos

Quinceañera planning tips

What makes the biggest difference, from parents and hosts who've done it.

  • Choose padrinos early.Padrinos often sponsor the cake, the last doll, the tiara or the court outfits. Write down who covers what so nothing is paid twice.
  • Book the church before the salón fills up.Popular Saturdays go a year out. The misa time sets the whole day's schedule.
  • Give the vals time.Hire the choreographer 6–9 months out and plan 8–10 rehearsals with the court.
  • Seat the court together.Damas and chambelanes at one court table, near the dance floor; parents and padrinos close by.

Everything in one app

Budget by category, vendors with deposits and due dates, guests and families, a floor plan with drag-and-drop seating and Auto-seat, a gift list and a countdown checklist. Light or dark, offline, no subscription.

Try the free demoGet the app for $6.99

Quinceañera planner questions

How far ahead should we plan a quinceañera?

About a year. The salón, the church and a good photographer book first; the dress needs 6–9 months with fittings.

How much does a quinceañera cost?

Many families spend between $10,000 and $20,000 or more, depending on the guest count. Venue and food are usually close to half of it.

Can I seat the court at its own table?

Yes. Add a court table to the floor plan, then drag the damas and chambelanes onto it as a group, or mark them and let Auto-seat do it.

Is there a subscription?

No. You pay once and keep the app. It's one file that opens in your browser on a computer, with no account.

Does it work on my phone?

It's made for computers right now.

Planning another party?

The same app has a template for each of these.